Job Description

JOB SUMMARY:

Procurement Specialist will purchase goods and services in a timely and cost-effective manner. Responsible for activities including purchasing and invoice reconciling

ESSENTIAL FUNCTIONS:

• Develop cost-effective procurement strategies.
• Source and engage reliable suppliers and vendors.
• Assists with sourcing specialized items or large quantity needs.
• Participate in negotiations for service contracts.
• Must do a weekly walk of the consumable items and purchase as needed (graphic supplies, office supplies, employee shirts, janitorial supplies, kitchen supplies).
• Manage inventory planning worksheets and purchase as needed based on inventory levels and re-order points.
• Process Requisition Worksheets for Project based Raw Materials.
• Works closely with PMs and AMs to assist with purchasing Outsourced finished Good materials for projects. (i.e Best Buy, Uline)
• Communicating price changes of RAW products & other associated charges after following up with vendors. Assist in sourcing materials at discounted or favorable rates
• Communicates effectively with vendors to ensure POs are processed correctly and materials are shipped by the most cost-effective method while making sure delivery requirements are met.
• Schedules courier services or a TTG vehicle and driver for local pick up of purchased materials.
• Assists inbound team with locating information for purchased materials that deliver without receiving documents.
• Ensures outsourced materials are properly received and reserved to the correct project for accurate costing and posting. Updates as needed.
• Responsible for contacting vendors with any discrepancies or issues with damages, quality, or incorrect quantities received and work with the vendors for a resolution.
• Responsible for processing returns to vendors for damaged or incorrect materials.
• Works closely with accounts payable to ensure PO information matches vendor invoices.
• Maintains organized and accurate files for reference in the company purchasing drive.
• Assist in Cycle Counts, Physical Inventories and Year End Audits, producing & posting journals.
• Other duties as assigned..

REQUIRED EDUCATION AND EXPERIENCE:

• BS/BA in business, related degree or equivalent experience, with a High School Diploma or GED.
• Minimum 2 years’ experience in purchasing.
• Intermediate level knowledge of Business Central or another ERP system.
• Bilingual in Spanish a plus.
• Working knowledge of purchasing standards and practices.
• Ability to work accurately and quickly under company deadlines.
• Cooperative, courteous, flexible and good natured.
• Conscientious, persistent, resourceful, productive and active.
• Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships and deal with employees in an efficient and professional manner.
• Trade show experience a plus
• Must have reliable transportation.
• Must have attention to detail and accuracy.
• Ability to prioritize and balance multiple tasks and commitment to meeting and exceeding deadlines and goals.
• Valid driver’s license.

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