Job Description

Join a Culture Like No Other! Are you ready to be part of a team that values collaboration, growth, and creating exceptional experiences for clients? At Wesley, LLC we’re more than just a workplace – we’re a community that thrives on innovation, support, and making a difference.

We’re looking for a Senior Payroll Specialist to join our dynamic team.

Why You’ll Love Working Here:

• Comprehensive Benefits: Medical, Dental, and Vision Insurance.

• Secure Your Future: 401K with a generous company match.

• Time to Recharge: Generous PTO – start accruing from day one!

• Balanced Schedule: Enjoy great work-life harmony.

• Celebrate & Connect: Participate in engaging company-wide events, team-building activities, and employee recognition programs.

• Onsite Perks: Access our fitness center, relax in team lounge areas, or enjoy food trucks and courtyard spaces.

• Growth & Coaching: Learn from industry professionals committed to your success.

• Diverse & Inclusive: We embrace what makes each team member unique!

About the Role

Are you a detail-driven payroll professional who thrives on accuracy and compliance? We’re looking for a Senior Payroll Specialist to take ownership of our payroll operations and play a key role in supporting our Human Resources team. In this position, you’ll ensure every employee is paid accurately and on time while contributing to a broad range of HR functions that keep our organization running smoothly. Due to the collaborative nature of this role, the position requires full-time, on-site presence at our Franklin, TN office.

Reporting to the Vice President of Human Resources, you’ll be a trusted partner across the organization—bringing expertise, reliability, and a solutions-oriented mindset to everything you do.

What You’ll Do

As our Senior Payroll Specialist, your core responsibilities will include:

Payroll Processing & Administration

• Process weekly payroll for all Wesley companies, ensuring timely and accurate compensation for every team member.
• Manage payroll updates including new hires, terminations, and pay rate changes in ADP.
• Prepare and maintain accurate records and reports of all payroll transactions.
• Generate payroll reports on an as-needed basis using ADP.

Tax Compliance & Reporting

• Ensure timely and accurate payment and reporting of payroll taxes, including quarterly and annual filings.
• Review quarterly and annual wage and tax reports for accuracy; process corrections and preview W-2s prior to distribution.
• Identify and resolve payroll tax discrepancies and irregularities.
• Research and maintain ongoing compliance with all federal, state, and local payroll tax requirements.
• Process tax checks, electronic deposits, and monthly filings.
• Ensure accurate taxation of various employee benefits and deductions.

Benefits & Leave Administration

• Manage the 401(k) contribution and loan process, coordinating between American Funds and ADP.
• Process and balance weekly 401(k) payroll contributions and oversee year-end compliance and audits.
• Manage the leave of absence process for employees in ADP.
• Process weekly HSA contributions and monthly employer contributions.
• Process involuntary deductions, including wage garnishments.
• Serve as backup for benefits administration as needed.

General HR & Compliance Support

• Respond to unemployment claims from various state agencies.
• Ensure compliance with all applicable federal, state, and local payroll, wage, and hour laws.
• Facilitate audits by providing necessary records and documentation.
• Monitor the HR inbox for employee inquiries and process new hire, termination, and change forms.
• Identify and recommend improvements to payroll processing software, systems, and procedures.
• Assist with coordinating catering and arrangements for monthly All Hands meetings and company celebrations.
• Perform other related duties as assigned.

What You Bring

The ideal candidate will bring the following skills and abilities to the team:

• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to build effective working relationships at all levels.
• Strong analytical and problem-solving abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
• Excellent time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated reliability and trustworthiness, with the ability to maintain strict confidentiality.
• Proven ability to handle sensitive employee and financial information with the highest level of discretion.
• Ability to work independently with minimal supervision.

Education & Experience

• Bachelor’s degree preferred.
• Minimum of five years of payroll administration and HR experience required.
• Experience with ADP payroll systems strongly preferred.

Ready to Make a Difference?
This is more than just a job – it’s your chance to be part of something meaningful, in a workplace that values your unique talents and fosters your professional growth.

Apply now and discover what makes Wesley, LLC truly stand out. We can’t wait to welcome you to the team!

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