Job Description

Job Title: Project Manager – US Field Medical Capabilities

Location: 50% Onsite – Lawrence Township, NJ 08648

Schedule: Monday – Friday | 8:00 AM – 5:00 PM

Duration: 12 Months Contract

Pay Rate: $69.00/hour (W2)

Position Overview

The Project Manager – US Field Medical Capabilities will provide operational and project management support for the Medical Engagement Excellence (MedEngageX) team . This role is responsible for coordinating projects, managing meetings and training initiatives, maintaining communication tools, and supporting key business processes across multiple therapeutic areas.

The position plays a critical role in ensuring efficient project execution, streamlined workflows, and effective cross-functional collaboration under the guidance of the team supervisor.

Key Responsibilities

Project & Operational Support

• Provide day-to-day administrative and project management coordination for the MedEngageX team.
• Plan and manage multiple projects, meetings, and departmental initiatives .
• Coordinate meeting logistics, scheduling, agendas, documentation, and follow-up actions .
• Maintain project trackers and facilitate communication among stakeholders .
• Partner with MedEngageX leadership to identify opportunities to improve workflows, standardize processes, and enhance operational efficiency .
• Identify opportunities where technology or AI solutions can improve productivity and streamline processes .

Congress & Booth Operations

• Coordinate Congress booth staffing, scheduling, and priority coverage with MedEngageX Directors and Field Medical teams.
• Assist in developing training materials and executive summaries for congress events .
• Establish centralized communication channels such as Microsoft Teams and OneNote for congress activities.
• Support post-congress follow-ups , including collecting session summaries, coordinating debrief sessions, and distributing key updates.
• Manage meeting logistics and reservations to ensure smooth operations during congress events.
• Support planning sessions with US Field Medical teams .

Medical Insights Support

• Coordinate Medical Insights meetings and conference calls .
• Maintain and update Medical Insights presentation decks .
• Assist with compiling and distributing call notes and insights summaries .
• Maintain and update therapeutic area distribution lists .

Clinical Trials Support

• Maintain clinical trial communication distribution lists and tracking tools .
• Support project coordination for priority clinical trials when needed.

SharePoint & System Support

• Maintain MedEngageX resources within SharePoint and Veeva Portal .
• Ensure version control, accessibility, and organized documentation across therapeutic areas.
• Support collaboration with Global Strategy & Operations teams for system updates and content management.

Intern Support

• Serve as a secondary point of contact for summer interns , helping them understand internal processes and the MedEngageX function.

Event Logistics Management

• Provide logistical support for US MedEngageX meetings and internal events .
• Assist in creating engaging communication materials such as podcasts, narrated presentations, videos, and interactive content.
• Support storage, archiving, and documentation management across MedEngageX platforms such as SharePoint and Vault.

Additional Responsibilities

• Conduct business in alignment with values and policies .
• Complete all required SOPs and training requirements within designated timelines.
• Maintain flexibility and adapt to changing priorities and deadlines .
• Assist in training new team members and supporting onboarding activities .
• Participate in professional development and on-the-job training initiatives .

Qualifications

• Minimum 4 years of experience in project management, administrative coordination, or operations support.
• Experience in biotech, pharmaceutical, or healthcare environments is preferred .
• Strong experience coordinating meetings, projects, and cross-functional initiatives .
• Demonstrated ability to manage multiple priorities and deadlines simultaneously .

Technical Skills

• Advanced proficiency with Microsoft 365 tools , including:
• Microsoft Word
• Excel
• Microsoft Teams
• SharePoint
• OneNote
• Outlook
• Familiarity with Veeva Portal or similar collaboration platforms is preferred.
• Comfort using emerging technologies and AI productivity tools (e.g., Copilot).

Core Competencies

• Excellent written and verbal communication skills
• Strong organizational and project coordination abilities
• High attention to detail and task management skills
• Ability to collaborate effectively across teams and geographies
• Ability to prioritize workload and manage competing deadlines
• Self-starter with strong accountability and professional maturity
• Ability to work independently with limited supervision
• Strong problem-solving and decision-making skills

Job Tags

Similar Jobs