Entry Level Legal Assistant/Office Assistant Job at Allen Norton & Blue, P.A., Coral Gables, FL

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  • Allen Norton & Blue, P.A.
  • Coral Gables, FL

Job Description

A well-established Labor and Employment management defense law firm is seeking an Entry-Level Legal Assistant/Office Assistant. This hybrid role combines traditional office support duties with hands-on legal experience, making it perfect for someone looking to launch their legal career while learning from experienced attorneys in a supportive environment.

Key Responsibilities

Legal Support & Learning:

  • Assist with organizing and maintaining client files and legal documents
  • Support deposition, mediation, and trial preparation under attorney supervision
  • Help with calendaring court deadlines and legal appointments
  • Assist in editing and finalizing documents for filing with State and Federal courts
  • Learn litigation procedures and employment law basics through hands-on experience

Administrative & Office Operations:

  • Answer phones and provide professional client communication
  • Make copies, scan documents, and maintain organized filing systems
  • Inventory and order office supplies
  • Set up office operations each morning
  • Manage general administrative tasks

Runner Duties:

  • Deliver legal documents to courts, opposing counsel, and clients
  • Transport documents between office locations
  • Daily post office runs for mail and court filings
  • Various driving errands as needed (mileage reimbursed)

Required Qualifications

Essential Requirements:

  • High school diploma or equivalent
  • Valid driver's license with clean driving record
  • Current auto insurance and reliable vehicle
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong organizational and multitasking abilities
  • Excellent attention to detail and professional communication skills
  • Ability to lift/move 50lb boxes and stand for extended periods
  • Ability to work independently with minimal supervision

Preferred Qualifications:

  • Some legal experience or paralegal coursework
  • Familiarity with legal terminology
  • Experience with document management systems
  • Knowledge of court filing procedures

What We Offer

Learning & Growth:

  • Hands-on training in litigation and employment law
  • Mentorship from experienced attorneys and staff
  • Opportunity to develop paralegal skills
  • Potential for career advancement within the firm

Comprehensive Benefits:

  • Mileage reimbursement for driving duties

Work Environment:

  • Monday to Friday, flexible work hours
  • Collaborative boutique firm atmosphere
  • Fast-paced, engaging work environment
  • In-person position with direct attorney interaction

This position is ideal for someone who wants to enter the legal field while contributing meaningfully to a busy law practice. You'll gain valuable experience in both administrative operations and legal procedures, setting the foundation for a successful career in law.

Job Tags

Work at office, Monday to Friday, Flexible hours, Day shift

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