Construction Administrator Job at Ascendo Resources, Jacksonville, FL

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  • Ascendo Resources
  • Jacksonville, FL

Job Description

Job Description

This position provides administrative and clerical support within a construction environment, performing a variety of confidential and detail-oriented tasks. The role is responsible for supporting project billing activities, including the preparation and submission of certified payroll reports for government-funded construction projects. The position requires strong organizational skills, the ability to manage multiple priorities, and effective communication with internal teams and external contacts.

Primary Responsibilities

  • Prepare, review, and submit weekly certified payroll reports in compliance with federal and state labor regulations, including prevailing wage requirements.
  • Ensure accuracy and timeliness of certified payroll documentation and resolve discrepancies as needed.
  • Support project billing and invoice processing activities.
  • Perform general administrative duties including preparing correspondence, reports, and memorandums.
  • Maintain organized electronic and paper filing systems.
  • Answer and route telephone calls, receive visitors, and manage incoming and outgoing communications.
  • Handle confidential information with discretion and professionalism.
  • Meet strict deadlines while managing multiple tasks in a fast-paced environment.
  • Perform other administrative and project-related duties as assigned.

Minimum Qualifications

  • High school diploma required; associate or bachelor’s degree preferred.
  • Minimum of three+ (3+) years of hands-on experience preparing certified payroll for government-funded or federally funded construction projects.
  • At least two years of clerical or administrative experience.
  • Construction industry experience required; federal construction experience preferred.

Required Skills and Competencies

  • Strong understanding of certified payroll requirements, prevailing wage laws, and compliance documentation.
  • Ability to work independently with minimal supervision.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with attention to detail and accuracy.
  • Ability to remain calm and effective under pressure and frequent interruptions.
  • Proficiency with office technology, including word processing, spreadsheets, databases, and presentation software.
  • Ability to adapt to changing priorities and deadlines.

raining Direct deposit payroll

Job Tags

Work at office

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