Job Description

Job Description

This position provides administrative and clerical support within a construction environment, performing a variety of confidential and detail-oriented tasks. The role is responsible for supporting project billing activities, including the preparation and submission of certified payroll reports for government-funded construction projects. The position requires strong organizational skills, the ability to manage multiple priorities, and effective communication with internal teams and external contacts.

Primary Responsibilities

• Prepare, review, and submit weekly certified payroll reports in compliance with federal and state labor regulations, including prevailing wage requirements.
• Ensure accuracy and timeliness of certified payroll documentation and resolve discrepancies as needed.
• Support project billing and invoice processing activities.
• Perform general administrative duties including preparing correspondence, reports, and memorandums.
• Maintain organized electronic and paper filing systems.
• Answer and route telephone calls, receive visitors, and manage incoming and outgoing communications.
• Handle confidential information with discretion and professionalism.
• Meet strict deadlines while managing multiple tasks in a fast-paced environment.
• Perform other administrative and project-related duties as assigned.

Minimum Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum of three+ (3+) years of hands-on experience preparing certified payroll for government-funded or federally funded construction projects.
• At least two years of clerical or administrative experience.
• Construction industry experience required; federal construction experience preferred.

Required Skills and Competencies

• Strong understanding of certified payroll requirements, prevailing wage laws, and compliance documentation.
• Ability to work independently with minimal supervision.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail and accuracy.
• Ability to remain calm and effective under pressure and frequent interruptions.
• Proficiency with office technology, including word processing, spreadsheets, databases, and presentation software.
• Ability to adapt to changing priorities and deadlines.

raining Direct deposit payroll

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