Job Description

One of our clients* is looking for a motivated and organized Assistant Property Manager to join their team and support the daily operations of a residential community! This is a great opportunity for a recent graduate or someone with strong administrative, customer service, or coordination experience looking to grow a career in property management.

You’ll play a key role in keeping the office running smoothly, supporting residents, and assisting with leasing and financial processes. They’re happy to train someone who is detail-oriented, personable, and eager to learn!

Key Responsibilities:

Office & Administrative Support

• Greet residents and visitors while maintaining a professional and welcoming office environment
• Answer phones and direct calls appropriately
• Open, sort, and distribute daily mail
• Coordinate outgoing mailings, shipping, and deliveries
• Perform filing, data entry, and general administrative tasks
• Order office supplies and coordinate document storage (e.g., Iron Mountain)
• Check the rent drop box and assist with processing items
• Support the team with special projects and day-to-day office needs
• Act as a liaison between the property office and other departments

Resident Relations & Leasing Support

• Communicate with residents via email and phone to address questions and requests
• Coordinate temporary parking passes for residents and guests
• Process rental applications and assist with lease paperwork for new residents
• Prepare and send lease renewals and follow up for signatures
• Help coordinate maintenance requests and ensure timely follow-up

Financial & Operations Support

• Accept and record rental payments
• Assist with monitoring rent collections
• Organize invoices and support accounts payable processes
• Assist with vendor payments and administrative tracking
• Help prepare move-out files and final account statements

What We’re Looking For:

• Bachelor’s degree or relevant experience in administrative support, customer service, or office coordination
• Strong organizational skills and attention to detail
• Comfortable communicating with a variety of people (residents, vendors, team members)
• Ability to multitask and stay organized in a busy environment
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with databases or systems is a plus
• A positive, team-oriented attitude and willingness to learn

Why This Role?

• Excellent entry point into property management or real estate
• Hands-on experience across operations, leasing, and resident relations
• Opportunity to grow into a Property Manager role over time
• Supportive team environment with training provided

This is a direct-hire, full-time position that includes full benefits and a competitive salary** (commensurate with experience)!

*This posting is from a staffing firm, but is a direct-hire opportunity with our client (no temporary/contract employment with the agency). All resume submittals will be kept completely confidential and will not be shared with our client without applicant approval.*

**Quoted salary range does not guarantee the final salary offer. Offers will be determined by variables such as years of experience, education level, etc.**

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